Special Meetings of the Board may be called by the President or
Secretary-Treasurer or upon the request of three or more members of the
Board of Directors on ten ( 10) days notice to each Director and Officer
either personally, by mail, or by facsimile.
At all meetings of the Board of Directors, no less than one-half (1/2) of the
Board of Directors shall be necessary and sufficient to constitute a quorum
for the transaction of business, and the act of the majority of the Directors
present at any meeting at which there is a quorum, shall constitute a
lawful act of the Board of Directors.
The President shall be counted to constitute a quorum, but shall cast a
vote only in the event of a tie.
MEETING OF MEMBERS
Section 1. Representation
Each Full Member shall be entitled to one vote in accordance with the
Bylaws, and may vote by a representative or by proxy. Each Full Member
shall furnish the Association with the names of the persons authorized to
act for the member either as a representative or as proxy. Proxy must be
signed by the authorized representative.
Section 2. Annual Business Meeting
The Annual Business Meeting shall be held at the Fall Convention of the
Association for the transaction of such business as may properly come
before the meeting.
Section 3. Conventions
The Association shall hold a Spring Convention, between February 1 and
April 30, and a Fall Convention, between August 1 and October 30, of
Section 4. Special Meetings
Special Meetings of the members of the Association may be called by the
President, President Elect, Vice President, or the Secretary-Treasurer,
and any one of them shall call a meeting on the request from 25% (
twenty-five percent) of the Full Members, which request shall briefly state the
purpose of the meeting.
Section 5. Notice of Meetings
Notice of the time and place of meetings of the Association shall be
transmitted by mail or facsimile at least twenty ( 20) days prior to
Conventions, and at least ten ( 10) days prior to any Special Meeting,
to each member entitled to vote at such meetings, at their last known
address. Notice of each Special Meeting, in addition to stating the time
and place of such meeting, also shall state the business to be acted upon at
Section 6. Quorum
A majority of the members entitled to vote at any Annual Business
Meeting or Special Meeting of the Association in person or by proxy
represents a quorum. A quorum shall be necessary at all meetings of the
members for the transaction of business except as otherwise provided in
Section 7. Action by Members
Action by members of the Association shall be at a meeting duly held,
at which there is a quorum of Full Members, by affirmative vote of the
majority of the members present or their authorized representatives or by
The Officers and the Executive Director shall formulate a budget and
dues structure sufficient to support the authorized activities of the
Association for the ensuing year. This budget with any modifications
required shall be presented to the Board of Directors at the Spring
Convention for approval.
INITIATION FEE, DUES AND ASSESSMENTS
At the request of the President or of the Secretary-Treasurer of the
Association, a majority of the Board of Directors may approve a budget
and rate of assessment, by mail vote for the ensuing or current year.
The members of the Association shall be liable for the payment of annual
dues in advance of assessments, if any, determined in accordance with
the basis and rate of assessment adopted and approved by the Board of
The amount of dues or assessments payable by any member shall be
equitably established upon the basis adopted from time to time by the
Board of Directors.
The President, with approval of the Executive Committee, shall appoint
or disband Committees and delegate such authority to them as deemed
necessary for the proper functioning of the Association.
The fiscal year shall be the calendar year unless determined otherwise by
the Board of Directors.
Except as otherwise provided herein, the proceedings of the Association,
Board of Directors, and the Committees of the Association, shall be
governed by Robert’s Rules of Order.
It is EGSA’s policy to comply fully with anti-trust and other applicable